Facility Use Guidelines

Use of Church Facilities and Equipment

Facilities and equipment may be used by members, associate members, or persons who are regular attendees and their minor/ local/ attending children; herein known as members. Non-members or community organizations, whose purpose is in accordance with the Mission & Vision Statements of Tabor Mennonite Church, may use the church facilities if available when requested. Members may use the facilities and equipment free of charge for not-for-profit events; however, sound technician fees, dishwasher fees, setup fees, and custodial fees will apply if these services are required.

The church facilities are available daily 8:00 a.m. until 9:00 p.m. unless prior arrangements are made through the church office. The church office is open Tuesday and Thursday from 9:00 a.m. – 4:00 p.m. and Friday from 9:00 a.m. – 12:30 p.m. and some hours on Monday & Wednesday. The church is closed on major holidays unless prior arrangements are made through the church office.

  1. Use of Church Facilities
    1. Use of the facilities must be scheduled through the church office.
    2. All forms necessary for the use of the facility must be obtained from the church office, completed and turned into the church office before approval will be given for the use of the facility.
    3. Members may use the church facilities free of charge for not-for-profit events.
    4. A Non-Refundable Facilities Deposit of $75.00 will be required at the time of scheduling for events by non-members and/or for profit organizations.
    5. A Non-Refundable fee of $25.00 will be charged to non-members to reserve the sanctuary/hospitality hall as back-up for events.
    6. A gratuity of $75 will be payable directly to the custodian. In order for custodial services to be waived, please review the Departure List for requirements.
    7. Events scheduled on Saturday evenings should be concluded by 9 p.m. so that the building can be prepared for Sunday morning services.
    8. Persons/Groups using the facility are expected to limit their use of the facilities to those areas reserved. This also includes children attending the event.
    9. It is our wish that all children using any of the Tabor Mennonite Church facilities are always safe. We request that you provide adequate adult supervision for the children attending your event at all times and in all areas of the building. No unsupervised children or activities in the facility.
    10. No overnight events are allowed, unless it is a Tabor Mennonite Church affiliated event.
    11. No alcohol, drugs, vaping, e-cigarettes, or tobacco products are permitted in the facilities or on the church grounds.
    12.  Tabor Mennonite Church will not be responsible for damages to the facility, loss of personal property, or injuries that may occur in or on the facility and/or grounds.
    13. Please do your best not to scratch the floor in the hospitality hall or foyer.
  2. Use of Church Equipment The following items must be reserved and checked out through the office and promptly returned to their original location.
    1. On Premise Use Only:
      1. Round and rectangular light weight tables
      2. Padded folding chairs
      3. Table cloths: laundered and returned within one week, or sooner if notified. Please follow instructions kept with the tablecloths.
      4. Audio/Visual Equipment which includes any TV/DVD player unit
      5. All furnishings and equipment in the Hospitality Hall Kitchen
    2. Off Premise Use:
      1. Old tables
      2. Old metal folding chairs
      3.  Others items as approved by church office
  3. Use of Kitchen Facilities
    1. A trained dishwasher/kitchen attendant must be present if the commercial dishwasher and/or appliances are used.
    2.  If dishcloths or dish towels are used in the kitchen please leave them in the wash basket beneath the handwashing sink.
    3. A large blue dumpster is located in the West parking lot for event use. Recyclable items should be placed in the blue container provided.
  4. Weddings
    1. See wedding guidelines attachment
    2.  See decorating guidelines in section 5 below.
  5. Decorating Guidelines for Events
    1.  No tape, tacks, pins, plastic-tack of any kind will be hung on walls or ceilings, doors, or woodwork.
  6. Musical Instruments
    1. Electronic Keyboard – The electric keyboard is to be used inside on site as part of an event with prior approval by the music committee.
    2.  Grand Pianos – The grand pianos can be used inside on site as part of an event. If repositioning is required, please ask for assistance. 
    3. Sanctuary Organ – The organ can be used as part of an event.
  7. Other Understanding
    1.  Repair of replacement costs necessitated by damages to the facilities will be the responsibility of the person/group using the facilities or equipment. Any damages shall be reported to the church office and arrangements made for correction.

Adopted: 10-01-2019
Revised: 03-12-2020, 02-22-2022, 2-09-202